6 Essential Payroll Reports for Resilient Operations and Happy Payroll Administrators
Payroll utilities – reports and audits – help ensure efficient payroll processes – and those processes will save your organization time and money and ensure compliance. The events of the last year (are you tired of hearing that yet?) also point to another (more significant) reason to dig into what your payroll system can do for you. Unpredictable disruptions have severe implications for payroll processing, and it pays to be prepared.
Your payroll processes are more resilient with a solid business continuity plan that includes:
- routine auditing,
- data validation, and
- proactive issue identification and resolution.
1. Master Data Audit Details enable root cause analysis
If you have ever walked thru a payroll processing department, you are likely to see some puzzled looks from time to time. How did that data change happen? Was it legitimate? Who changed it and when?
These are the questions that often plague administrators when attempting to do root cause analysis on an issue. The Master Data Audit Details report is pivotal to compliance and is often used to back up SOX Compliance controls.
Specific data changes are stored in the Audit Details of SAP. The Master Data Audit report will output:
- the details of what was changed, inserted, or deleted
- the user-id that made the change and
- the date someone changed it.
2. Missing Master Data Details Report identifies critical missing data
Timelines are critical in payroll processing. The last thing anyone wants is to confront a data quality issue that will delay payroll steps. Don’t get held up when the timeline is critical. Knowing that the data inputs into your payroll process are accurate ensures Payroll is ready to run without error or – worse – without stopping unexpectedly.
The Missing Master Data Details report checks for key Payroll-related data fields to ensure they are populated. If a field is blank, this report will output a message. With Synchrony Payroll, administrators can run this report routinely before the payroll process runs. Errors are caught and fixed proactively.
3. Payroll Status Report identifies locked employee records before the process begins
When multiple processes are being executed – especially across time zones – the possibility that an employee’s record is locked for editing by someone else is high. An employee record that is locked will not process through Payroll – again potentially delaying the payroll process.
Synchrony Payroll’s report for Locked Employees on Infotype 0003-Payroll Status identifies locked records, allowing the payroll administrator with the proper security access to unlock the records before Payroll processing.
4. A Wage Type Report by Employee and Wage Type will help diagnose issues
Suppose you needed to identify all employees with – for example – a calculated negative tax amount. Reporting against data elements is one thing, but how do you get to payroll results? That’s where Wage Type Reporter comes in. A simple Wage Type Reporter (as in SAP, Transaction PC00_M99_CWTR) is available, but lacks what you need to diagnose issues.
With Synchrony Payroll, you get the SpinifexIT Wage Type Report which provides additional data fields in reporting and drill-down selection. It lists all wage types for an employee processed within a payroll period. It can – and should – be used to run comparisons between payroll periods. Use it as verification of your Payroll. Run it before and after system changes to avoid surprises.
5. Payroll Reconciliation Summary avoids overpayments
Reconciling the inputs and outputs of Payroll – HR system, Payroll, general ledger, bank accounts, tax filings – is critical for regulatory compliance. Identifying variances avoids errors that cost your company money. Overpayments, underpayments, missed deductions, garnishments, and other data issues are found through the Payroll Reconciliation report.
The Payroll Reconciliation Summary provides a high-level breakdown of the main pay components of an employee’s salary, conducts a manual calculation for Net Pay, and compares this to generated Net Pay to highlight any variances.
6. Payroll Control Center automates processes
Transform Payroll with the automation of data validation, payroll reconciliation, and proactive handling of recurrent errors. We recommend SAP’s Payroll Control Center (PCC), which comes delivered as part of Rizing’s Synchrony Payroll. PCC automates data validation creating robust, simplified processes to help you build the business resilience needed to survive disruption.
Payroll Control Center is a leading-edge way to manage payroll, allowing you to establish validation rules and workflows to proactively manage:
- recurrent errors.
- time entry and time evaluation completeness for Department of Labor compliance.
- critical data elements in employee master data: bank details, addresses, user ID for self-service functions, benefit enrollments and more.
- over and underpayments caused by inconsistencies in utilization.
- payments to inactive employees.
How to get ahead in Payroll
The bottom line is you can positively impact your organization’s bottom line with the right payroll processes. Move out of the back office and become your organization’s hero with the right automation and controls in place. And this is just the tip of what Synchrony Payroll can do to make your life easier so you can focus on the right stuff.