A Leading Insurance Provider has been steadily growing its market share for the past six years and is now poised to become a market leader. Recently, its Senior Manager of Global HRIS was notified by leadership that the company is acquiring another organization in the U.S. As part of this acquisition, the new employees must be migrated into the existing HRIS system by December 2025.

Due to compliance requirements, the acquired employees must be onboarded through SAP SuccessFactors Onboarding 1.0. The company has successfully used this solution for several large-scale onboarding efforts in the past, with Rizing—its trusted implementation and support partner.

However, the internal HRIS team was reminded that Rizing has been recommending a transition to the newer SAP SuccessFactors Onboarding solution (commonly referred to as Onboarding 2.0) for over a year. Due to competing business priorities and familiarity with the legacy system, this migration had not yet been prioritized.

After reviewing recent communications from Rizing, the team was made aware of a critical deadline: SAP SuccessFactors Onboarding 1.0 will reach end of maintenance on November 14, 2025, and will be removed with the 1H 2026 production release on May 16, 2026.

The team is now considering important questions:

  • Can they, supported by Rizing, implement and go live with the new Onboarding solution in time?
  • If not, will SAP continue to provide support for any issues arising with Onboarding 1.0?
  • Does the organization have sufficient budget, resources, and integration plans allocated to manage the migration successfully?

To obtain immediate clarification, the team engaged with our Center of Excellence team, who provided expert guidance and support throughout this critical transition.

Why Move to Onboarding Now?

SAP continues to evolve with the changing HR technology landscape. The rollout of the new Onboarding module, replacing the legacy Onboarding 1.0, is a major step forward in achieving a seamlessly integrated HRIS experience.

While Onboarding 1.0 was a powerful tool in its time, it is built on legacy architecture and lacks true integration with the full SAP SuccessFactors HXM Suite. In contrast, the new Onboarding module is natively built within the HXM Suite, offering enhanced configurability, user experience, and end-to-end alignment with talent acquisition processes.

With SAP’s announcement that Onboarding 1.0 will no longer receive enhancements, the time to migrate is now.

What Key Improvements Can I Expect in the New Onboarding?

Here are the top enhancements the new Onboarding module offers over Onboarding 1.0:

  • Native HXM Suite Integration: Built into the SAP SuccessFactors ecosystem, unlike the legacy setup of Onboarding 1.0.
  • Modern Fiori-Based Interface: Delivers a consistent, intuitive experience for all users.
  • Business Rule and MDF-Based Form Management: Enables high flexibility and customizability not possible in Onboarding 1.0.
  • Configurable Processes: Designed for extensive business rule-based flexibility.
  • Advanced Reporting: Fully integrated with People Analytics.
  • Role-Based Permissions: Utilizes SAP’s Core Framework for secure and scalable permission control.
  • Seamless Employee Central Integration: Unlike Onboarding 1.0, integration is native and streamlined.

What Migration Challenges Should You Consider?

Migrating to the new Onboarding module is not a technical upgrade—it is a reimplementation. Based on Rizing’s experience, here are some key challenges:

  • Historic Data Migration: Data from Onboarding 1.0 won’t transfer automatically. A data strategy must be defined. Rizing offers several proven approaches tailored to your organization’s needs.
  • Process Redesign: Onboarding processes must be redefined. While this offers improvement, it also requires change management.
  • Custom Forms and Panels: These must be evaluated and adapted to the MDF framework, requiring possible redesign.
  • Training and Adoption: System users and admins will need comprehensive training for the new module.

How Do You Plan for the Migration?

Rizing can partner with you across planning, assessment, and implementation, drawing on our broad experience in migrating clients across industries.

Our recommendations:

  1. Conduct a Full Assessment: Review current processes, identify stakeholders, and assess gaps between Onboarding 1.0 and the new Onboarding. Rizing provides assessment tools and templates.
  2. Develop a Migration Strategy: Define whether you’ll run both systems temporarily or migrate entirely. Establish scope, timeline, and resource requirements. Rizing can help ensure your strategy is fact-based and realistic.
  3. Redesign Your Process: Use the migration as a chance to optimize onboarding workflows. Rizing can provide best-practice guidance from numerous successful implementations.
  4. Prepare Your Team: Identify and prepare key resources (HRBPs, recruiters, hiring managers, onboarding admins) who will participate in and support the new implementation. Rizing can also support communications and training materials development.

Why Partner with Rizing?

Rizing is a premier SAP SuccessFactors implementation partner with extensive expertise in both Onboarding 1.0 and the latest Onboarding solution. Through the development of specialized accelerators, tools, and templates, we optimize project timelines while enhancing overall implementation quality. In addition to delivering tailored solutions, we provide a minimum of four weeks of post-Go-Live support to ensure a seamless transition and sustained success.

What’s Next?

Migrating to SAP SuccessFactors Onboarding 2.0 is a strategic investment in long-term success. It positions your HRIS for future innovation, streamlines your processes, and ensures alignment with SAP’s product roadmap.

Don’t wait until Onboarding 1.0 reaches end of maintenance—start building your migration plan now.

Need guidance or support in building your migration roadmap? We’re here to help.