Staatsolie Improves Asset Maintenance by Optimizing Tool Usage with SAP
Every asset maintenance project requires the right tools to be successful and efficient maintenance requires that the right tools are available for the right job at the right time. To optimize that process, you can enhance the use of your SAP system by connecting your tool inventory to your asset data.
Surinamese Oil & Gas company Staatsolie, with the help of Rizing, has been able to effectively utilize its SAP system to optimize tool usage by integrating tool data into the SAP landscape that previously lived separately in spreadsheets. This project was accomplished in a short timeline—just four weeks, using SAP Plant Maintenance (PM) and SAP Materials Management (MM).
Meeting Tight Deadlines with SAP Standardization
The short timeframe for the project—about half of the typical two-month window—meant moving at a high tempo and required a close partnership between Rizing and Staatsolie. It began with a Fit/Gap Analysis to ensure the standard SAP solution could support the project requirements—essential to move at such a rapid pace. They found that the system could support 98 percent of requirements without new reports, and the implementation was on track.
The implementation followed a highly-structured approach, and to get critical people onboard was crucial—a formal process was built at the very beginning of the implementation to gain buy-in. Defining requirements, solution design based on standard solution and best practice, system customizing, data preparation and migration, and creating users’ personas followed. Then people were trained on how to use the system, and user acceptance tests were conducted. Once the solution went live, the app management team at Staatsolie took over.
All of this was done remotely—our Rizing team in the Netherlands helped the Staatsolie team in Suriname complete the work without the need for in-person interaction. This effort was the first time Staatsolie had completed a project remotely.
“Thanks to Rizing located in the Netherlands, they contributed to make this new way of implementation a success,” said Ratchasing D., SAP Program Manager at Staatsolie. “Together, Rizing and Staatsolie have deployed a solution within the timeline and scope, and under the budget. The advantage of performing implementations remotely is within cost reduction, such as travel and all related costs.”
Short-Term Project, Long-Term Benefits to Asset Maintenance
While the project went by in a flash, it will have benefits for years to come. In the process of the implementation, Rizing helped Staatsolie get its data right by defining which tools should be equipment, and which should be material. Staatsolie was also able to create a defined process for tool distribution for track and trace, all while implementing the solution in SAP PM and SAP MM by setting up standardized reports and master data.
With this standardization in place, Staatsolie is now able to see the status and availability of every tool and forecast tool usage for better tracking. These capabilities have helped with maintenance work orders through more accurate planning of where tools will be and when they will be available for a job.
The Next Step: A European Chemical Company’s SAP ASPM Proof of Concept
Previously tools may not have been available for a job because its status was hiding in a spreadsheet somewhere. Staatsolie can now track and trace all its equipment and materials to ensure they end up in the right person’s hand at the right time to fix the right asset.
Better tracking, tracing, and forecasting tool usage will allow Staatsolie to optimize its asset maintenance, which means more reliable asset performance and extending the life of assets overall.
For more on how your organization can master Asset Maintenance, watch the on-demand webinar, “Get the Basics Right and Explore the Future.”