Even if you’ve used SAP SuccessFactors® for years, there are probably ways you could improve how you use it and avoid looking at a new HRIS. Read on for suggestions on how to do just that.

Reduce, Recycle, Reuse isn’t just for sorting your trash. It’s a mindset, a paradigm, a worldview. In addition to recycling your glass bottles, you might also upcycle furniture, eat leftovers, reuse containers, and repair the car you own.

And not just to save money. But to be a responsible consumer and reduce your environmental impact.

Similar thinking at the corporate level applies to the systems and equipment we use daily to get the job done. How can we make decisions that reduce our corporate impact on the environment?

One idea is to make better use of what you already own. Specifically, for the purposes of this article, SAP SuccessFactors.

Let’s drill down from high to low levels and find the benefits of optimizing SuccessFactors.

High-level Gains from SuccessFactors Optimization:

Cost Efficiency

Optimizing your existing SuccessFactors platform can be significantly more cost-effective than purchasing a new HRIS. This includes savings on licensing fees, implementation costs, and potential training expenses associated with new software.

Customization and Familiarity

You’ve probably already optimized SuccessFactors to fit your organization’s unique needs. Further optimization can build on this, using users’ existing familiarity with the system, reducing the learning curve, and keeping HR employees productive.

Faster Implementation

Enhancing or upgrading SuccessFactors can be quicker than selecting, purchasing, and implementing a new HRIS. This means improvements can be realized sooner, benefiting HR operations and overall organizational efficiency.

Risk Mitigation

Sticking with your existing HRIS reduces the risks associated with data migration, system incompatibilities, and potential downtime. This stability is crucial for maintaining uninterrupted HR processes.


Optimizing your existing SuccessFactors platform is a more sustainable approach, reducing the environmental footprint associated with procuring and implementing new software solutions.

Enhanced Integration

You might already have integrated SuccessFactors with other systems in your organization. Optimization can enhance these integrations, improving data flow and reducing silos without the integration challenges new HRIS software might introduce.

More Specific SuccessFactors Optimization Gains

In our optimization projects with existing clients, we’ve found the following low-hanging fruit that provided the largest return on effort:

Data Cleansing

Removing inaccuracies boosted client confidence in decision-making.

Streamlined Reporting

Custom reports give clients exactly what they need without the fluff.

User Interface Improvements

Made it easier for everyone to get their tasks done.

Process Automation

Reducing manual workflows saved time and reduced errors.

Performance Management Overhaul

Aligning employee goals with company objectives more effectively.

Enhanced Training Modules

Tailored learning paths allowed better skill development for employees.

Integration with Other Systems

Seamless data flow between SuccessFactors and other business tools enabled additional time-saving automation.

By focusing on these specific areas, our clients saw increased employee adoption and self-service and improved data quality and reporting capabilities.

More SuccessFactors Optimization Opportunities

Paul Rose, Rizing Practice & Solution Center Director, EMEA, offers the following list of places where customers can optimize SuccessFactors.

He says:

The clients we deal with for optimization work often have the following in common:

  • They have customized the system, which makes updating to the latest release challenging.
  • They need to redesign the global solution to streamline the process.
  • Their workflows tend to have a complex, lengthy approval process.
  • They don’t focus on the candidate and employee experience.
  • They lack appreciation for the reporting capabilities in SuccessFactors.
  • They have data integrity issues, which can be improved with simple business rules, alerts, and warning messages.

All to Say

The takeaway from all these points? Before giving up on the system you own and shopping for a brand new HRIS solution, taking a closer look at your current SuccessFactors setup might reveal opportunities for optimization.

Ready to Optimize Your SuccessFactors Implementation?

Learn more, or Contact Us today.